Thank you for your interest in becoming a vendor at the World Equestrian Center (herein after referred to as WEC). Please find the rules and regulations for listed below.
- Term of Agreement. This Agreement shall commence on ___________________and shall terminate on ___________________and shall not renew unless by new agreement.
Rules and Regulations
- PERMITS: Vendors must obtain all required permits and provide WEC with their current Ohio Sales Tax Number.
- CERTIFICATE OF INSURANCE: Vendors must submit with payment a certificate of insurance with World Equestrian Center and Columbus Hospitality, LLC each listed as a certificate holder, showing proof of the following minimum limits of insurance, or as required by law, whichever is greater:
General Liability, including contractual, independent contractors, products/completed operations and Workers Compensation:
- Each Occurrence $1,000,000
- General Aggregate $2,000,000
- Business Auto $1,000,000 (if vehicles used by VENDOR)
- Workers’ Compensation Statutory
World Equestrian Center and Columbus Hospitality LLC shall be listed as an “Additional Insured” in the description section of the certificate for all coverage for General Liability or as noted: “World Equestrian Center and Columbus Hospitality LLC are included as additional insured for services provided by the named insured.” Certificates of Insurance shall contain a provision for at least sixty (60) days’ notice to the certificate holder of cancellation or non-renewal of the insurance indicated in the certificate. Certificates must be originals signed by an authorized representative of insurance company
- FIRE REGULATIONS: The Concessionaire agrees to abide by all fire regulations and decisions of the local fire department representative.
- VENDOR BOOTH SELECTION AND APPLICATION: Approved vendors will be based on date of application submission, length of commitment and size of space. Priority will be given to vendors that stay the entire circuit (January through March). Vendors may be limited due to prior agreements and to assure variety in merchandise available to WEC exhibitors. WEC reserves the right to reject any Vendor application for any reason or withdraw acceptance. Receipt of application and fees is not an automatic guarantee of acceptance. Deposit of an applicant’s check does not guarantee acceptance as a Vendor. You will be notified in writing via email once your application has been reviewed.
- PAYMENT: A deposit of $200.00 is required with your application. Applications submitted without deposit payments will not be considered. Upon acceptance of the agreement, your deposit will be applied toward your total vendor fees and is nonrefundable. Applications must be filled out completely and signed, including the Rules and Regulations document. Rental items will be invoiced 30 days prior to the start of the first show you will be attending. Balance due must be paid in full upon your arrival.
- ARRIVAL & SETUP: Vendor Booth set up will be held the day prior to the first day of the show (times will be determined at a later date) and must be vacated the day following the last day of competition unless prior arrangements have been made. It is strongly encouraged that booths will be open for business during show hours. All rentals are for the entire duration of the show.
- SHIPPING & DELIVERIES: All shipments are the responsibility of the recipient who cannot hold WEC liable for any losses or damage. Any costs for shipments are the responsibility of the vendor.
World Equestrian Center – Ocala
Call 561.252.4510 to arrange deliveries.
World Equestrian Center – Wilmington
Please ship vendor packages to:
Attention Kasey Mahaffey
3992 State Route 730
Wilmington, Ohio 45177
Please contact Kasey Mahaffey for any questions related to deliveries at 937.382.0985 x1201 or Kasey.mahaffey@wec.net.
- SECURITY: There will be on-site security at the venue. WEC cannot be held liable for any lost, damaged or stolen items. Insurance, if desired by the Vendor, must be obtained by them at their own expense. WEC assumes no risk: by the acceptance of this agreement, the Vendor expressly releases WEC of and from any and all liability for any damage, injury or loss to any persons or goods which may arise from and/or in connection with the rental and occupation of said space by vendor and agree to hold and save the WEC harmless of any loss or damage by reason thereof. WEC assumes no responsibility, whatsoever for any property shipped to or placed in the exhibition area.
- SIGNAGE: Vendors are prohibited from placing signs on any walls throughout the building. Vendors will be billed for any damage to paint or walls from not adhering to this rule.
- TERMINATION. Either party may terminate this Agreement by giving 30 days’ written notice to the other of its intent to terminate this Agreement. Such termination may be made with or without cause.
- NON-WAIVER. The failure of either party to this Agreement to exercise any of its rights under this Agreement at any time does not constitute a breach of this Agreement and shall not be deemed to be a waiver of such rights or a waiver of any subsequent breach.
- NON-ASSIGNMENT. Vendor may not assign this Agreement or any rights granted to either party under this Agreement to another individual or entity, in whole or in part, whether voluntarily, by operation of law or otherwise. Any such attempted assignment or transfer shall be null and void. Vendor may assign this Agreement with prior written consent from WEC.
- NON-SOLICITATION. Vendor may not solicit any member, referral, or allow him or herself to be put in an opportunistic situation in which WEC could lose any guest or potential business. No favors may be exchanged between Vendor and WEC’s clientele, for gain or personal profit. In the event of a breach of this policy by Vendor, WEC is entitled to any and all factual financial loss or projected financial loss or damages. Vendor acknowledges the consequences of legal prosecution and will be responsible for any legal costs that may be incurred as a result of Vendor’s breach of this Agreement.
- CONFLICTS OF INTEREST. Vendor certifies that he or she is not a party to any agreements that in any way conflict with the provisions herein.
- NOTICES. Any notice given in connection with this Agreement shall be given in writing and delivered either by hand to the party or by certified mail, return receipt requested, or by fax to the party at that party’s address stated at the top of this Agreement. Any party may change its notice address by giving notice of the change in accordance with this section.
- CHOICE OF LAW. Any dispute under this Agreement or related to this Agreement shall be decided in accordance with the laws of the state of Florida.
- ENTIRE AGREEMENT. This is the entire Agreement between the parties and cannot be changed or modified orally. This Agreement may be supplemented, amended or revised only by a writing that is signed by each of the parties.
- SEVERABILITY. If any part of this Agreement is held to be unenforceable, the rest of this Agreement shall nevertheless remain in full force and effect.
- WEC has made every effort to have the best interest of all vendors. If there are questions not addressed or outlined in the documents presented, WEC reserves the right to amend the rules and regulations.
To the fullest extent permitted by law, the Vendor shall indemnify, hold harmless and defend World Equestrian Center and Columbus Hospitality LLC, its officers, directors, employees, agents and volunteers from and against any and all claims, demands or causes of action brought against any or all of them for any actual or alleged injury to any person or persons, including death, or damage to or destruction of property arising out of or related to this contract and any act or omission on the part of Vendor, its employees, agents or subcontractors and/or arising from any work or services performed for or on behalf of the World Equestrian Center by Vendor.